1.1 Travel & Running Trips is a company specializing in organizing international extreme-running events, primarily long-distance stage races, with its headquarters situated in Thimphu, Bhutan. The events are held in Bhutan, and when selecting racecourse locations, Travel & Running Trips places a strong emphasis on supporting the local culture and people, as well as preserving the local environment.

1.2 The races cater to all levels of runners, ranging from novices to experienced amateurs and professionals. Participants from all countries, cultures, religions, genders, and ages (18+) are welcome to join.

1.3 All participants will commence each stage together, passing through several checkpoints during the race. Each runner is required to carry the mandatory equipment (refer to the equipment checklist) throughout the race. At each checkpoint, competitors will receive a limited supply of water. Cut-off times will be communicated before each stage based on weather and organizational conditions. An official ranking will be published after each stage. All runners, along with the organizing and medical team, will stay overnight at designated camps. The entire event will be supported by highly skilled volunteers, medical personnel, organizers, and local resources.

2.1. By registering for an event, you confirm that you have read and understood these Rules & Regulations and that you fully agree with their contents, without exception. 

2.2 These Rules and Regulations represent a legally binding agreement between you and Travel & Running Trips.

2.3 Before entering a race organised by Travel & Running Trips, every competitor has to sign all the mandatory forms (see under Registration) including these Rules & Regulations.

2.4 Travel & Running Trips reserves the right to modify these Rules & Regulations at any time.

3.1 Travel & Running Trips reserves exclusive rights to allocate a place in the race, decline an application or withdraw a participant from participation at any time.

3.2 You must be at least 18 years of age at the start of the event to take part. 

3.3 You are fully aware and accept the fact that you may encounter a wide range of terrain and weather conditions during the course of the race. The course will be mainly on off-road tracks. 

3.4 When registering and competing in the race you are aware of the fact and accept that the race is both mentally and physically demanding. You confirm that you are well prepared and meet all medical requirements to take part in such an event. You are aware that by taking part in the race, you are likely being exposed to risks greater than those you encounter in your regular life. You agree that your taking part in the race is always at your own risk and Travel & Running Trips is not held liable or claimed against for any personal or material damage that occurred in a context of an event. 

3.5 When applying for a place in the race every competitor has to fill in the mandatory files, which are in details: the Registration Form, the Medical File, the Declaration of Agreement and accept these Rules and Regulations. 

4.1 By participating in the race you agree to the following:

You agree that you have read and understood the official Rules & Regulations of this race!

You fully agree with the contents of the Rules &Regulations!

You guarantee that the information you have provided in the mandatory documents is true and accurate and that you have signed all mandatory documents.

You agree that you joining the event is entirely at your own risk and that you do not hold Travel & Running Trips liable for any damage or loss to you, your body or your belongings which may occur directly or indirectly before, during or after the event!

You agree that the contents of the Medical File were accurate, have been filled in by a qualified doctor, and truthfully and accurately reflect your health status at the beginning of the race.

You agree that personal travel arrangements are at your own risk in any case.

You authorize the event’s medical team to undertake all measures necessary in order to protect your health!

You guarantee that at the start of the race you are physically prepared and fit to take part. 

5.1 It is strictly forbidden to leave behind any litter on the whole course, at checkpoints or in camps; please use only the litter bins provided.

5.2 You are strictly requested to leave your surrounding and natural environment in the same condition as you have found it. It is forbidden to collect, damage or remove flora and fauna as well as geological features.

5.3 We kindly request that during the race you act as an ambassador for your country and the race organizers. Please treat the locals with respect, decency and fairness.

5.4 You are requested to make use of the toilet facilities while in the camp. During the racecourse you must bury your waste and paper.

6.1 To compete in an event organised by Travel & Running Trips, each participant has to:

a) Apply to the event online by filling in the Registration Form or by email.

b) Travel & Running Trips will allocate you a place in the race at its sole discretion.

c) The entry fee needs to be transferred as advised. Your participation is only effective if the full entry fee has cleared.

d) Fill in and submit all mandatory forms. (See “Registration & Entry Details”)

e) The Medical File has to be send upfront by email to the organizer and the original version has to be brought to the check-in prior to the start.

6.2 It is in your own responsibility to check all passport, visa and immigration requirements before entering the country where the event is staged.

Travel & Running Trips does not take any responsibility for a refusal of admission to the country of a participant by local immigration authorities. 

7.1 Competitors may withdraw from an event at any time.

7.2 When withdrawing more than 90 days prior to the start date of an event, 
the entry fee will be refunded in full, less the deposit.

7.3 When withdrawing from an event

1. 60 days from the travel date: 60% refundable
2. 45 days from travel date: 40% refundable
3. 30 days from travel date: 0 %( not refundable)

7.4. When withdrawing from the event less than 30 days prior to the start date, Travel & Running Trips will pay no refund.

7.5 Entries to the event are personal and non-transferable.

7.6 Travel & Running Trips reserves the right to withdraw the offer of a place in the event for any reason and at any time. In case Travel & Running Trips withdraws a place before inception, a full refund will be paid.

7.7 Travel & Running Trips reserves the right to modify the race schedule and/or racecourse due to events outside their control or for safety reasons.

7.8 Travel & Running Trips reserves the right to cancel the race due to events outside of their control, for safety or organisational reasons. If an event has to be cancelled without rescheduling, the entry fee only will be refunded fully. 

8.1 It is the sole responsibility of each competitor to take out an appropriate insurance policy covering personal, physical and material damage.

8.2 Each competitor is fully aware of the risks that the course, the environment and the local conditions of this competition may contain, and releases Travel & Running Trips from any responsibility for personal accidents or physical problems.

8.3 Travel & Running Trips strongly recommends that participants take out cancellation insurance.

9.1 Travel & Running Trips reserves the right to modify, cancel parts or change the course at any time. 

9.2 The competitors must follow the marked route. Deviating from the route or short cut on the course will result in a penalty.

9.3  The course will be visibly marked by paints signs, lights or other devices. The marking or the natural given track will guarantee logical progress of the route.

9.4 It is strictly forbidden to remove, change or damage markings.

9.5 Several checkpoints are arranged on the course. Every competitor must report at every checkpoint, following the correct order of the checkpoints. Missing a checkpoint will result in a time-penalty or even disqualification.

9.6 Competitors are strictly advised to fill their hydration systems/water bottles at each checkpoint. 

10.1 All competitors, organisers and medical staff will spend the night at the same camps. It is not allowed to leave the camp without notifying the organisers. Tents, huts, boats or other facilities and locations can serve as camps, depending of the environment and weather conditions.

10.2 Toilet facilities will be provided. You are strongly advised to use these facilities.